Registration
Conference registration will open in spring 2025. Everyone who is listed on the conference programme and who wishes to attend the conference in person needs to register and pay in full before attending the conference.
Registration for the conference will open in spring 2025.
The conference begins with an opening plenary on the evening of Tuesday 26 August, with sessions running Wednesday 27 August, Thursday 28 August and Friday 29 August.
Conduct at the conference
By registering to attend the conference, you agree to abide by the conference code of conduct.
How to register
Registration will be available through the Ex Ordo platform.
We will have in-person and online-only rates available. In-person rates also include full access to all online sessions and content. If you are attending in person, you can opt to attend for all three days, or for one-day only.
We also have the option to add a second day to your one-day registration, at an additional fee of £60.
You will have the option to pay immediately by card, or to request an invoice to pay by bank transfer.
If you are a university administrator and need to book several colleagues onto the conference, please contact us for support at ac2025@rgs.org
Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at ac2025@rgs.org to discuss this before registering.
Please contact the conference organisers with any questions: email ac2025@rgs.org or telephone +44 (0)20 7591 3027.
Registration fees at the conference
In-person fees (includes full access to all online content)
| Until 13 June 2025 | From 14 June 2025 | |
| Member, Standard, All days | £317 | £372 |
| Member, Standard, One day | £142 | £168 |
| Member, Student and Low-income, All days | £203 | £244 |
| Member, Student and Low-income, One day | £91 | £109 |
| Non-member, Standard, All days | £376 | £435 |
| Non-member, Standard, One day | £169 | £195 |
| Non-member, Student and Low-income, All days | £245 | £283 |
| Non-member, Student and Low-income, One day | £109 | £126 |
Online-only fees
| Until 13 June 2025 | From 14 June 2025 | |
| Member, Standard | £127 | £151 |
| Member, Student and Low-income | £81 | £96 |
| Non-member, Standard | £150 | £175 |
| Non-member, Student and Low-income | £97 | £112 |
All fees are inclusive of VAT.
Cancellations
All bookings are non-refundable unless cancelled by the Society unless a medical certificate or similar evidence can be produced.
The Society reserves the right to refuse any booking or admission to any event without giving a reason.
If a delegate does cancel their booking by producing a medical certificate or similar evidence, cancellations made up to four weeks in advance will incur a £30 administration fee, and cancellations made thereafter will incur a £60 fee. We cannot give any refunds for cancellations made less than seven days before, during, or after the event.
If the Society is unable to deliver the in-person element, then the difference between the appropriate in-person and virtual rate will be fully refundable by the Society to those delegates who have registered for the in-person event. All presentations will be moved online.
Research Group guest registrations
International delegates, or those who are not working in geography departments, may be eligible for a Research Group guest registration if their conference session is sponsored by one of the Society's affiliated Research Groups and/or if they meet other eligibility criteria.
Research Group guests receive complimentary registration for the online conference or for one or more days of conference, at the invitation of the Research Group and the conference organisers. Assistance with travel and accommodation costs is not included.
In 2024 we supported 94 colleagues to attend the conference through the Research Group guest registration scheme, including academics from the Global South and colleagues from outside academia, including artists and those working in policy and the third sector.
The Research Group guest registration scheme for 2025 will open in spring 2025.
Financial support for conference attendance
We regret that we are unable to contribute to the costs of conference registration or attendance (travel, accommodation or any other expenses) for any conference delegate other than invited chair's plenary speakers, beyond the Research Group guest scheme.
Delegates who need financial support to attend the conference are advised to look for funding from their own institutions or other sources.
Discount for RGS-IBG Fellows and Members
Joining the Society as a Fellow or Associate Fellow offers you the opportunity to network with others in your profession and support the spread of geographical knowledge. In addition to reduced registration fees for the conference, Fellows and Members enjoy a wide range of benefits, including access to the Society's Research Groups, academic journals, online lectures, the Society's Collections, and more.
Fellowship
- Fellows play a vital role in the Society’s mission to advance geography. By joining as a Fellow you will be actively supporting the future of geography as well as benefiting from being part of a thriving research community.
- If you mention the annual conference when joining we will waive the one-off joining fee for Fellowship (usually £30). Please note that the joining fee is a one-off payment and is separate from your annual subscription, which would not be waived.
- Fellowship of the Society allows you to benefit from the discounted registration fees for conference attendance.
Associate Fellowship
- Associate Fellowship is an excellent opportunity for early career researchers to be actively involved in the wider geographical research community. Whether through the Postgraduate Forum, or being part of one of the Society’s Research Groups, there are plenty of opportunities to share your research and learn from your peers.
- Associate Fellowship of the Society allows you to benefit from the discounted registration fees for conference attendance.
- Please note that the one-off joining fee (as distinct from your annual subscription fee) is already waived for Associate Fellows.
If you are a Fellow or Member of the Society and wish to pay for your membership renewal at the same time as registering for the conference, please contact ac2025@rgs.org for assistance. The Society can issue both charges on a single invoice/receipt, suitable for professional expenses claims.